Notion is best for freelancers, small agencies and consultants. Its clearest advantage: Flexible and powerful.
- Avoid if
- teams needing highly structured project management with Gantt timelines
- Cheapest useful plan
- €11.50/mo · Plus
- Free plan
- Yes
- Setup effort
- moderate: 30 min
- Main limitation
- Learning curve for databases
- Flexible and powerful
- Generous free plan
- Great for client portals
- teams needing highly structured project management with Gantt timelines
What it actually does
All-in-one workspace with relational databases, Notion Agent and Custom Agents, a shared skills library for the team, custom MCP connections (beta, Business and Enterprise), Notion Agents app for iOS.
Before you pay
Free or Plus
The free plan is generous for one person: notes, wikis, databases and client portals. Plus is for small teams that work in the same workspace. Business adds custom MCP connections (in beta) and suits larger teams.
What a year costs
Plus is 11.50 € per member a month billed monthly, 138 € a year per member, or 9.50 € a month billed yearly, 114 € a year. Business is 23.50 € a month, 282 € a year, or 19.50 € billed yearly, 234 € a year. The pricing page opens on the yearly view; our first reading, on 5 September, took that figure, and the record holds the monthly price since 13 September.
What we would check before paying
Who really needs to be a member, since the price is per member. The AI add-on costs extra on top of the plan. Databases take time to learn, so a team that only needs shared notes may not need Plus at all.
What changed recently
Notion Agents are rebuilt with their own computer and browser and can run tasks for up to 24 hours; an "Auto" model router, bring-your-own-key AI, and a new credit system for all Notion AI usage arrive. Check how the credits apply to your plan before relying on AI features. Source ↗
Notion 3.8 focuses on context for agents: connected data, tools and skills kept in Notion whichever agent or model you use. Source ↗
Read on each vendor's official changelog, not tested by us.
The limits to know
- Learning curve for databases
- AI add-on costs extra
- Can become cluttered without structure
Pricing & billing commitment
- Rate on record
- €11.50/mo · Plus
- What that figure is
- Month-to-month rate per seat, read on the vendor's monthly view.
- Commitment
- None: payable one month at a time
- The vendor's exact condition
- €11.50 per member/month billed monthly; €9.50 per member/month billed annually
The pricing page, as read
What it costs at 1, 3, 5 and 10 users
Notion bills per seat, so the invoice follows head count. Calculated at the rate on record, before tax, with no annual commitment.
| Seats | Per month | Per year |
|---|---|---|
| 1 | €11.50 | €138.00 |
| 3 | €34.50 | €414.00 |
| 5 | €57.50 | €690.00 |
| 10 | €115.00 | €1380.00 |
In practice
- Platforms
- Web, macOS, Windows, iOS, Android
- Integrations
- Slack, Google Drive, Zapier
- Setup
- moderate: 30 min
Notion in our comparisons
Alternatives to Notion
Compare side by side:Notion / ClickUpNotion / AirtableNotion / Trello
Frequently asked questions
What is Notion?
Notion is a tool from Notion Labs, used mainly for notes, wikis, project docs. Main features: all-in-one workspace with relational databases, Notion Agent and Custom Agents, a shared skills library for the team. It has a permanent free plan; the paid entry point is €11.50/mo · Plus.
How much does Notion cost?
The paid entry point is €11.50/mo · Plus. Month-to-month rate per seat, read on the vendor's monthly view. The exact condition attached to that figure: €11.50 per member/month billed monthly; €9.50 per member/month billed annually. Read on the official pricing page on 25.10.2026. Prices move quickly: confirm before subscribing.
Does Notion have a free plan?
Yes. Notion publishes a permanent free plan. Check this before settling on it: learning curve for databases.
What devices and tools does Notion work with?
According to the vendor's documentation, Notion runs on: Web, macOS, Windows, iOS, Android. Documented integrations: Slack, Google Drive, Zapier. Listed from the official sources, not tested by us: check your own setup on the free plan.
How we checked this record
The evidence record
- Evidence level
- Vendor documented: Official documentation and pricing page reviewed and dated. No independent verification, no hands-on test recorded.
- Affiliate status
- No affiliate link on this record, no commission.
Hands-on test
No automated hands-on test has been completed for this review cycle. This record rests on the vendor's official documentation and pricing page, re-read and dated. We say so rather than imply otherwise.
The research record
Read on the vendor's monthly view, from France; screenshot kept
Read on the vendor's monthly view, from France
Corrected to the month-to-month figure already recorded in this record's own billing condition
Published by us from the vendor's annual view: our error, read on 2026-09-05
Sources
The official pages this record rests on. No tracking links here: these addresses name the vendor.
Evidence freshness
Each kind of check has its own clock and its own threshold. A price ages in weeks and a feature list in months; sharing one date between them would let an old review pass for a recent check.
| Check | When | State |
|---|---|---|
| Pricing | Checked 18 days ago | Fresh |
| Features | Checked 18 days ago | Fresh |
| Privacy & data | Never checked | Not independently checked |
| Hands-on test | Never checked | Not independently checked |
| Page review | Checked 98 days ago | Due soon |
What remains unverified
- No workflow was run inside the product. Everything here comes from the vendor's documentation and public pages.
- Data handling and the privacy policy were not independently verified during this research cycle. We therefore publish no conclusion about security or where data is stored.
- Export terms and the real cost of leaving are not on this record: we have not tested them.