Month to month, MeetGeek Pro is the cheapest at $15.99 a user. Billed yearly, Otter Pro is the cheapest at $8.33. If you do not want to pay at all, Fathom's free plan is the one you can keep. If only one or two people in the team record, MeetGeek and Claap let everyone else read the notes for free.
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Every AI note taker advertises a low price, and almost every one of those prices is the yearly rate. Read with the monthly toggle on, the five we track cost between $15.99 and €30 for one user, and billed yearly, between $8.33 and €24.
The cheapest choice also depends on who in the team records. Two of these tools let people who only read the notes stay free, which changes the bill more than any discount.
The picks that stand out
MeetGeek
Pro is $15.99 a user a month on monthly billing, $9.99 billed yearly, with 20 hours of transcription a month. The free plan includes bot-free recording and AI summaries, 3 hours a month, and teammates who only read the notes get unlimited free basic licences. Unlimited transcription starts at Business, $27.
Otter.ai
Pro is $8.33 a user a month billed yearly, $16.99 month to month: the largest gap on our records. The free plan gives 300 transcription minutes a month. Accuracy drops in noisy audio.
Fireflies.ai
Transcription is unlimited on every plan, including free, which stores only 400 minutes per team. Pro is $18 a user a month month to month, $10 billed yearly, and AI credits are metered separately.
Fathom
The core product (recording, transcripts and summaries) is free forever. Premium is $20 a month for one person; Team is $19 a user with a two-user minimum. It works in fewer languages than some rivals.
Claap
Only the people who record pay: Pro is €30 a licence a month month to month, €24 billed yearly, and readers stay on free Basic licences. The free licence is limited to 300 minutes in total, and the positioning is sales-specific.
At a glance
| Criterion | MeetGeek | Otter.ai | Fireflies.ai | Fathom | Claap |
|---|---|---|---|---|---|
| Used mainly for | Meeting transcription, automatic summaries and action items | Meeting transcription, action items | Meeting transcription, AI meeting summaries | Meeting notes, CRM sync | Recording sales calls, deal timelines across calls and emails |
| Entry price | $15.99/mo · Pro | $16.99/mo · Pro | $18.00/mo · Pro | $20.00/mo · Premium | €30.00/mo · Pro |
| Free plan | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
| Free trial | ✓Yes | ✕No | ✕No | ✓Yes | Not stated |
| Works on | Web, macOS, Windows, iOS, Android, Chrome | Web, iOS, Android | Web, Chrome, iOS, Android | Web, macOS | Web, macOS, Windows, iOS, Android |
| Documented integrations | Zoom, Google Meet, Microsoft Teams, Zapier, Make, n8n | Zoom, Google Meet, Microsoft Teams, Salesforce | Zoom, Google Meet, Microsoft Teams, Slack, HubSpot, Salesforce | HubSpot, Salesforce, Slack | HubSpot, Salesforce, Pipedrive, Zoom, Google Meet, Microsoft Teams |
| Setup | Easy: minutes | Easy: minutes | Easy: minutes | Easy: minutes | Easy: 30 min |
| Main limitation | Pro is capped at 20 hours of transcription a month; unlimited starts at Business | Accuracy drops in noisy audio | Free plan stores only 400 minutes per team, so the archive fills fast | Fewer languages than some rivals | The positioning is sales-specific, which is wasted on a team that is not selling |
| Our evidence level | Vendor documented | Vendor documented | Vendor documented | Vendor documented | Vendor documented |
| Try it | Try MeetGeek ↗Partner link | Try Otter.ai ↗ | Try Fireflies.ai ↗ | Try Fathom ↗ | Try Claap ↗Partner link |
Every cell comes from the tool's record, built from its official documentation and pricing page. The integrations listed are the ones the vendor documents, not tested by us.
The monthly price is the one to compare
Billed monthly: MeetGeek Pro $15.99, Otter Pro $16.99, Fireflies Pro $18, Fathom Team $19 a user (Premium $20 for one person), Claap Pro €30. Billed yearly: Otter $8.33, MeetGeek $9.99, Fireflies $10, Fathom Team $15, Claap €24. Pay yearly only once a tool has survived a full month of your real meetings.
Count who records, not who reads
A team of five where two people run the calls pays for two seats on MeetGeek or Claap, because readers are free there. On a tool that bills every user, the same team pays for five. Ask this before comparing prices.
What the free plans really cap
Fathom: the core product, with advanced features on paid plans. Fireflies: unlimited transcription, 400 minutes of storage per team. Otter: 300 minutes a month. MeetGeek: 3 hours a month, transcripts kept three months. Claap: 300 minutes in total, which makes it a trial.
When the cheapest is the wrong choice
If your notes must land in a CRM, Fathom's integration is worth more than a few dollars. If you search across hundreds of calls, Fireflies' archive is the product. Price breaks ties; it should not pick the tool on its own.
Pricing side by side
MeetGeek Pro · in dollars
Otter.ai Pro · in dollars
Fireflies.ai Pro · in dollars
Claap Pro · in euros
Each tool's paid entry plan multiplied by the number of seats, free plan and tax excluded. Each tool stays in its own currency and on its own scale: we do not convert dollars into euros, so bar lengths do not compare from one tool to the other. Prices read on the official pages (25.10.2026).
| Tool | Verified price | Billing condition | Free | Checked | Link |
|---|---|---|---|---|---|
| MeetGeek | $15.99/mo · Pro | $15.99 per user/month billed monthly; $9.99 per user/month billed yearly | Yes | 25.10.2026 | Visit ↗Partner link |
| Otter.ai | $16.99/mo · Pro | $8.33/user/mo billed annually; $16.99/user/mo billed monthly | Yes | 25.10.2026 | Visit ↗ |
| Fireflies.ai | $18.00/mo · Pro | $18 per user/month billed monthly; $10 per user/month billed annually (Fireflies advertises up to 44% off) | Yes | 25.10.2026 | Visit ↗ |
| Fathom | $20.00/mo · Premium | $16/mo billed annually; $20/mo billed monthly | Yes | 25.10.2026 | Visit ↗ |
| Claap | €30.00/mo · Pro | €30 per licence/month billed monthly; €24 per licence/month billed yearly | Yes | 25.10.2026 | Visit ↗Partner link |
Frequently asked questions
What is the cheapest AI meeting assistant?
Month to month, MeetGeek Pro at $15.99 a user. Billed yearly, Otter Pro at $8.33 a user. For no cost at all, Fathom's free plan covers recording, transcripts and summaries.
Is there an AI note taker under $10 a user?
Only billed yearly: Otter Pro at $8.33 and MeetGeek Pro at $9.99 a user a month. Fireflies Pro is $10. No tool we track is under $10 on monthly billing.
Which free AI meeting assistant is best?
Fathom, because its core product is free forever. Fireflies' free plan transcribes without limit but stores only 400 minutes per team; Otter's gives 300 minutes a month.
Do I have to pay for every person in the meeting?
No. Guests never need a seat, and on MeetGeek and Claap teammates who only read the notes stay on free licences. Only the people who record need a paid plan.
Recently at these tools
September 2026 update: Desktop App 2.0 records calls on Mac and Windows without a bot joining the meeting, including Slack Huddles, WhatsApp calls and in-person conversations, and brings past meetings and AI Chat into the app; a OneNote integration is added. Source ↗
Read on each vendor's official changelog, not tested by us.