Todoist is best for freelancers, consultants and small teams. Its clearest advantage: Natural-language entry makes capture genuinely fast.
- Avoid if
- teams needing Gantt charts or resource planning
- Cheapest useful plan
- €7.00/mo · Pro
- Free plan
- Yes
- Setup effort
- easy: minutes
- Main limitation
- No Gantt or workload view, so it stops short of project management
- Natural-language entry makes capture genuinely fast
- Cheapest credible paid tier of the task tools reviewed here
- Works well offline on mobile
- teams needing Gantt charts or resource planning
- work that lives in documents rather than tasks
What it actually does
Natural-language task entry, Ramble, for speaking tasks aloud, recurring tasks, filters and labels, calendar view coloured by project or label, urgent reminders that ring on mobile, shared projects.
Before you pay
Free or Pro
The free plan is a full task list with a cap on active projects. Pro adds reminders and calendar sync, which is what most people upgrade for. Pro is sold to one person: a team pays Business, at 10 € per user a month, and multiplying the Pro price by a team size gives a false budget.
What a year costs
Pro is 7 € a month billed monthly, 84 € a year, or 5 € a month billed yearly, 60 € a year, which saves 24 €. Business is 10 € per user a month billed monthly plus local taxes, 120 € a year per user. The page opens on the yearly view. We read the same 7 € on 12 September, 10 October and 25 October.
What we would check before paying
Whether you need a task list or a project tool: there is no Gantt or workload view. If reminders are the only thing you miss on the free plan, Pro at 60 € a year is the cheapest credible paid task tool we track.
What changed recently
Task Capture Assist leaves beta, and tasks can be reordered in Today while a filter is on. Source ↗
Read on each vendor's official changelog, not tested by us.
The limits to know
- No Gantt or workload view, so it stops short of project management
- Reminders and calendar sync sit behind the paid plan
- The free plan caps active projects
Pricing & billing commitment
- Rate on record
- €7.00/mo · Pro
- What that figure is
- Month-to-month rate per account, read on the vendor's monthly view.
- Commitment
- None: payable one month at a time
- The vendor's exact condition
- 7 € a month for one person, billed monthly; 5 € a month billed annually (60 € a year); teams use Business at 10 € per user a month plus local taxes
The pricing page, as read
Partner linkIn practice
- Platforms
- Web, macOS, Windows, iOS, Android, API
- Integrations
- Google Calendar, Slack, Zapier, Make, API
- Setup
- easy: minutes
Todoist in our comparisons
Alternatives to Todoist
Compare side by side:Todoist / ClickUpTodoist / TrelloTodoist / Asana
Frequently asked questions
What is Todoist?
Todoist is a tool from Doist, used mainly for task capture, client to-do lists, recurring admin. Main features: natural-language task entry, Ramble, for speaking tasks aloud, recurring tasks, filters and labels. It has a permanent free plan; the paid entry point is €7.00/mo · Pro.
How much does Todoist cost?
The paid entry point is €7.00/mo · Pro. Month-to-month rate per account, read on the vendor's monthly view. The exact condition attached to that figure: 7 € a month for one person, billed monthly; 5 € a month billed annually (60 € a year); teams use Business at 10 € per user a month plus local taxes. Read on the official pricing page on 25.10.2026. Prices move quickly: confirm before subscribing.
Does Todoist have a free plan?
Yes. Todoist publishes a permanent free plan. Check this before settling on it: no gantt or workload view, so it stops short of project management.
What devices and tools does Todoist work with?
According to the vendor's documentation, Todoist runs on: Web, macOS, Windows, iOS, Android, API. Documented integrations: Google Calendar, Slack, Zapier, Make, API. Listed from the official sources, not tested by us: check your own setup on the free plan.
How we checked this record
The evidence record
- Evidence level
- Vendor documented: Official documentation and pricing page reviewed and dated. No independent verification, no hands-on test recorded.
- Affiliate status
- Partner link: a commission may be paid, at no extra cost to you.
Hands-on test
No automated hands-on test has been completed for this review cycle. This record rests on the vendor's official documentation and pricing page, re-read and dated. We say so rather than imply otherwise.
The research record
Read on the vendor's monthly view, from France; screenshot kept
Read on the vendor's monthly view, from France
First record
Sources
The official pages this record rests on. No tracking links here: these addresses name the vendor.
Evidence freshness
Each kind of check has its own clock and its own threshold. A price ages in weeks and a feature list in months; sharing one date between them would let an old review pass for a recent check.
| Check | When | State |
|---|---|---|
| Pricing | Checked 18 days ago | Fresh |
| Features | Checked 18 days ago | Fresh |
| Privacy & data | Never checked | Not independently checked |
| Hands-on test | Never checked | Not independently checked |
| Page review | Checked 61 days ago | Fresh |
What remains unverified
- No workflow was run inside the product. Everything here comes from the vendor's documentation and public pages.
- Data handling and the privacy policy were not independently verified during this research cycle. We therefore publish no conclusion about security or where data is stored.
- Export terms and the real cost of leaving are not on this record: we have not tested them.