Todoist fits freelancers, consultants, small teams best. Its clearest advantage is natural-language entry makes capture genuinely fast.
- Best for
- freelancers, consultants, small teams
- Avoid if
- teams needing Gantt charts or resource planning
- Cheapest useful plan
- €7.00/mo · Pro
- Free plan
- Yes
- Setup effort
- easy — minutes
- Main strength
- Natural-language entry makes capture genuinely fast
- Main limitation
- No Gantt or workload view, so it stops short of project management
- Evidence level
- Vendor documented (1/3)
- Natural-language entry makes capture genuinely fast
- Cheapest credible paid tier of the task tools reviewed here
- Works well offline on mobile
- teams needing Gantt charts or resource planning
- work that lives in documents rather than tasks
What it actually does
natural-language task entry, recurring tasks, filters and labels, shared projects, calendar view.
The limits to know
- No Gantt or workload view, so it stops short of project management
- Reminders and calendar sync sit behind the paid plan
- The free plan caps active projects
The evidence record
- Evidence level
- Vendor documented — Official documentation and pricing page reviewed and dated. No independent verification, no hands-on test recorded.
- Pricing note
- Observed on the official pricing page with the monthly toggle selected: Starter 0 €; Pro 7 € per user/month billed monthly or 5 € per user/month billed annually (60 € a year); Business 10 € per user/month billed monthly. The page opens on the annual view, which advertises a 20% saving.
- Billing condition
- 7 € per user/month billed monthly; 5 € per user/month billed annually (60 € per year)
- Platforms
- web, macos, windows, ios, android, api
- Integrations
- Google Calendar, Slack, Zapier, Make, API
- Setup
- easy — minutes
- Affiliate status
- No affiliate link on this record — no commission.
Pricing & billing commitment
- Rate on record
- €7.00/mo · Pro
- What that figure is
- Month-to-month rate per seat, read on the vendor's monthly view.
- Commitment
- None — payable one month at a time
- The vendor's exact condition
- 7 € per user/month billed monthly; 5 € per user/month billed annually (60 € per year)
What it costs at 1, 3, 5 and 10 users
Todoist bills per seat, so the invoice follows head count. Calculated at the rate on record, before tax, with no annual commitment.
| Seats | Per month | Per year |
|---|---|---|
| 1 | €7.00 | €84.00 |
| 3 | €21.00 | €252.00 |
| 5 | €35.00 | €420.00 |
| 10 | €70.00 | €840.00 |
Hands-on test
No automated hands-on test has been completed for this review cycle. This record rests on the vendor's official documentation and pricing page, re-read and dated. We say so rather than imply otherwise.
The research record
First record
Sources
The official pages this record rests on. No tracking links here: these addresses name the vendor.
Evidence freshness
Each kind of check has its own clock and its own threshold. A price ages in weeks and a feature list in months; sharing one date between them would let an old review pass for a recent check.
| Check | When | State |
|---|---|---|
| Pricing | Checked yesterday | Fresh |
| Features | Checked yesterday | Fresh |
| Privacy & data | Never checked | Not independently checked |
| Hands-on test | Never checked | Not independently checked |
| Page review | Checked yesterday | Fresh |
What remains unverified
- No workflow was run inside the product. Everything here comes from the vendor's documentation and public pages.
- Data handling and the privacy policy were not independently verified during this research cycle. We therefore publish no conclusion about security or where data is stored.
- Export terms and the real cost of leaving are not on this record: we have not tested them.
- The price has been read once only. A single observation says nothing about where the price is heading.
Alternatives to Todoist
Frequently asked questions
What is Todoist?
Todoist is a tool from Doist, in the productivity and project-management categories. It is mainly used for: task capture, client to-do lists, recurring admin.
How much does Todoist cost?
The paid entry point is €7.00/mo · Pro. Month-to-month rate per seat, read on the vendor's monthly view. The exact condition attached to that figure: 7 € per user/month billed monthly; 5 € per user/month billed annually (60 € per year). Read on the official pricing page on 12.09.2026. Prices move quickly — confirm before subscribing.
Does Todoist have a free plan?
Yes. Todoist publishes a permanent free plan. Check this before settling on it: no gantt or workload view, so it stops short of project management.
Who is Todoist for — and who is it not for?
Good fit: freelancers, consultants, small teams. Not for: teams needing Gantt charts or resource planning; work that lives in documents rather than tasks.
What is the main limitation of Todoist?
No Gantt or workload view, so it stops short of project management. Our evidence level on this record: Official documentation and pricing page reviewed and dated. No independent verification, no hands-on test recorded.