Choose monday.com if you want visual boards with automations built in and clients who can view for free. Choose ClickUp if you want the most features for the money and a free plan with unlimited members. Choose Asana if your projects have stages and dependencies and need a timeline. Choose Todoist if the board was really a personal to-do list.
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Trello's board needs no training, the free plan covers up to 10 collaborators and 10 boards per workspace, and Standard is $6 a user a month on monthly billing. Teams leave it when the work outgrows a single board: they need to see every project at once, automate the hand-offs, or plan work that has dependencies.
Each tool below answers one of those. All of them ask for more setup than Trello did, which is the price of the structure.
The picks that stand out
monday.com
Boards in table, Kanban, calendar and Gantt views, with automations and integrations from Standard at €14 a user a month on monthly billing, and unlimited free read-only viewers for clients. Basique at €12 has no automations or calendar view, and the free plan stops at two users and three boards.
ClickUp
Free Forever includes unlimited tasks and members; Core at $12 a user a month on monthly billing adds storage, integrations and time tracking. It can replace several tools, and that breadth is the cost: more configuration choices than a team leaving Trello may want.
Asana
Starter adds timeline, Gantt, forms and unlimited automations, and its reporting is more structured than a kanban board's. Starter is €13.49 a user a month on monthly billing; the free Personal plan stops at two users.
Todoist
Natural-language capture, offline mobile use and Pro at €7 a user a month on monthly billing. It is a task list, not a project tool: no Gantt or workload view.
At a glance
| Criterion |  Trello | monday.com | ClickUp | Asana | Todoist |
|---|---|---|---|---|---|
| Used mainly for | Kanban task management, content and client pipelines | Project and client tracking, team workload and deadlines | Project and task management, team docs and goals | Project and task management, client delivery tracking | Task capture, client to-do lists |
| Entry price | $6.00/mo · Standard | €12.00/mo · Basique | $12.00/mo · Core | €13.49/mo · Starter | €7.00/mo · Pro |
| Free plan | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
| Free trial | ✕No | ✓Yes | ✕No | ✕No | Not stated |
| Works on | Web, macOS, Windows, iOS, Android | Web, macOS, Windows, iOS, Android | Web, macOS, Windows, Linux, iOS, Android, Apple Watch, Browser extension | Web, macOS, Windows, iOS, Android | Web, macOS, Windows, iOS, Android, API |
| Documented integrations | Slack, Jira, Microsoft Teams, Miro, Confluence | Slack, Gmail, Outlook, Google Drive, Zoom, API | Slack, HubSpot, Google Drive, GitHub, Zoom | Slack, Google Drive, Zoom, Microsoft Teams, Salesforce | Google Calendar, Slack, Zapier, Make, API |
| Setup | Easy: minutes | Easy: 30 min | Moderate: 1-2 hr | Moderate: 30-60 min | Easy: minutes |
| Main limitation | Free plan caps each Workspace at 10 boards | Every paid plan is billed per user, so the cost grows with the team | The pricing page displays 60MB storage on Free Forever, while a separate official upgrade article references a 100MB threshold; verify the current enforced limit before relying on it | Personal is capped at two users | No Gantt or workload view, so it stops short of project management |
| Our evidence level | Vendor documented | Vendor documented | Vendor documented | Vendor documented | Vendor documented |
| Try it | Try Trello ↗ | Try monday.com ↗ | Try ClickUp ↗Partner link | Try Asana ↗ | Try Todoist ↗Partner link |
Every cell comes from the tool's record, built from its official documentation and pricing page. The integrations listed are the ones the vendor documents, not tested by us.
Name what the board stopped doing
A Trello board fails in one of three ways: you cannot see across projects, hand-offs depend on someone remembering, or deadlines depend on each other and nothing shows it. Cross-project views point to monday.com or ClickUp, hand-offs to automations, dependencies to Asana's timeline. Pick the tool that fixes your failure, not the one with the longest feature list.
Count the seats
Every paid plan here is per user. A team of five on monthly billing pays five times $6 on Trello Standard, five times €14 on monday.com Standard, five times $12 on ClickUp Core, five times €13.49 on Asana Starter. Free viewers on monday.com matter if clients look at the board.
The free plans differ in what they cap
Trello caps boards; monday.com caps users at two and boards at three; Asana Personal caps users at two; ClickUp caps storage but not members. For a team of three or more that wants to stay free, ClickUp is the only option here that does not cap the team.
Past the 10-board limit: four teams
Each figure is a year on yearly billing, in the tool's own currency.
- A freelancer whose boards are really a to-do list: Todoist Pro, 60 € a year.
- A team of five that needs automations and clients who watch: monday.com Standard, 720 € a year for five, with read-only viewers free.
- A team of five that wants docs, tasks and time tracking in one tool: ClickUp Core, $540 a year for five.
- A team of three that wants structure and timelines: Asana Starter, 395.64 € a year for three, since its free plan stops at two users.
When to stay on Trello
If one board per client still works, nobody needs a timeline, and the team likes the simplicity, Premium's cross-project views may be enough. Moving five people to a more complex tool costs weeks of habit.
Pricing side by side
Trello Standard · in dollars
monday.com Basique · in euros
ClickUp Core · in dollars
Asana Starter · in euros
Each tool's paid entry plan multiplied by the number of seats, free plan and tax excluded. Each tool stays in its own currency and on its own scale: we do not convert dollars into euros, so bar lengths do not compare from one tool to the other. Prices read on the official pages (25.10.2026 to 03.11.2026).
| Tool | Verified price | Billing condition | Free | Checked | Link |
|---|---|---|---|---|---|
| Trello | $6.00/mo · Standard | $5 per user/month billed annually; $6 per user/month billed monthly | Yes | 25.10.2026 | Visit ↗ |
| monday.com | €12.00/mo · Basique | €12 per user/month billed monthly; €9 per user/month billed yearly | Yes | 25.10.2026 | Visit ↗ |
| ClickUp | $12.00/mo · Core | $9 per user/month billed yearly; $12 per user/month billed monthly | Yes | 03.11.2026 | Visit ↗Partner link |
| Asana | €13.49/mo · Starter | €13.49 per user/month billed monthly; €10.99 per user/month billed annually; VAT added at checkout | Yes | 25.10.2026 | Visit ↗ |
| Todoist | €7.00/mo · Pro | 7 € a month for one person, billed monthly; 5 € a month billed annually (60 € a year); teams use Business at 10 € per user a month plus local taxes | Yes | 25.10.2026 | Visit ↗Partner link |
Frequently asked questions
What is the best free alternative to Trello?
ClickUp: Free Forever includes unlimited tasks and members, though storage is small. monday.com and Asana have free plans too, both capped at two users.
Is monday.com better than Trello?
For teams that need automations, several views and free client viewers, yes: from the Standard plan. For a simple board the whole team understands, Trello is cheaper and quicker to adopt.
Which Trello alternative has a Gantt chart?
monday.com includes Gantt views from Standard, and Asana adds timeline and Gantt from Starter. Todoist has none.
Can I import my Trello boards?
We have not tested imports, so we make no claim about what transfers. Move one active board first and check that its cards, dates and attachments arrived before moving the rest.
Recently at these tools
ClickUp: Release 4.09: automations can create lists from templates, personal time off now feeds planning and workload, and parent task dates sync from their subtasks. Source ↗
Todoist: Task Capture Assist leaves beta, and tasks can be reordered in Today while a filter is on. Source ↗
Read on each vendor's official changelog, not tested by us.